NBAA Schedulers & Dispatchers Conference

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Conference Training Initiative

Enhanced Education Opportunity

This 2013 NBAA Schedulers & Dispatchers Conference Training Initiative (CTI) consists of twelve sessions over three days. 8 of these, one per session block, have been selected to help the scheduler and dispatcher focus on risk management issues and another 4 of these have been selected to help the scheduler and dispatcher in their responsibilities related to tax issues. Participants who meet the application requirements, which include physical attendance for the entirety of a CTI session and completion of a 5 question quiz based on the session content, will receive a training acknowledgment letter from the NBAA.

Please note that there is no requirement to attend all of the CTI sessions. You can attend 1 or more and as many as 8. The reason you can’t attend more than 8 CTI sessions is because there are only eight session blocks over the 3 days of education sessions. You do not have to choose between only going to the risk sessions or only to the tax sessions. You can mix and match as many as 8 in any way that you would like to do so. You should also note that all of the 8 risk management sessions are being recorded and will be available for purchase and on-demand access after the Conference. If you can’t decide between attending a CTI tax session and a CTI risk management session then perhaps you should attend the tax session and plan to purchase the risk session post-Conference.

If you are only interested in completing the Risk Management-focused CTI sessions then there is one offered per session block and attending all 8 of them – while not required – is achievable. If you are only interested in completing the Tax-focused sessions then there are only 4 of them offered in individual session blocks so attending all 4 of them – while not required – is achievable.

You can only qualify to receive training acknowledgment from NBAA if you can prove that you were present for the entire session. Your badge will be scanned upon entering the session and your quiz sheet will be stamped upon leaving the session when it is dismissed.

Attendees who want to receive training acknowledgment for both attending one or more of these sessions in their entirety and also taking a post-attendance session quiz should pre-register to participate during the Conference registration process or should contact Jo Damato, NBAA Director Educational Development & Strategy, at, prior to the Conference. Registrants will be contacted with further participation details prior to the Conference.

The eligible sessions are:

Safety Management Systems
January 23, 2013 • 10:15 AM
Has your flight department already implemented an SMS? Are you meeting the International Standard for Business Aircraft Operations (IS-BAO)? At what level? Even if your flight department does not have an SMS, attend this session to learn how to take safety to the next level. We will offer more in-depth information on training initiatives in flight departments, how flight departments use their SMS day-to-day, what lessons they have learned and what they do with all the matrix information, along with how to organize an SMS binder. This session will also offer flight- and risk-assessment tools you can utilize daily.

Flight Planning & Aircraft Performance Part I
January 23, 2013 • 1:15 PM
In the ever-evolving and technical world that we live in, more flight departments have decided to have their scheduler/dispatcher file flight plans. From operational control and cost savings to job security, the reasons are abundant for transitioning the work in-house. Part 1 of this two-part session will deal with the basics of aircraft performance and flight planning and the things you must consider before you make the transition to filing your flight plans in-house.

ABC’s of Taxes & Fees
January 23, 2013 • 3:30 PM
EU- ETS, UK APD, Italian Luxury Tax/Charter Passenger Tax, NavAids, SENEAM, etc. There seems to be a never-ending array of charges that appear from nowhere and affect operational costs, sometimes for months or years after a flight is completed. This session will review how schedulers and dispatchers can best keep track of and manage the ever-changing taxes, surcharges, and fees that affect general aviation. This session will cover many current issues impacting global business aviation, including: upcoming UK Passenger Duty (UK APD), EU-ETS (transition from Phase II to Phase III); and Latin American overflight fees.

Hazmat Safety & Regulations
January 23, 2013 • 3:30 PM
Operational safety is all encompassing. Passenger and crew safety within the confines of your plane’s cabin and knowing what items are on board is as important as any other aspect of the flight. What are your in-flight emergency procedures? Can aerosol cans, perfume, or hunting weapons be transported safely? Can they be brought across international borders? What restrictions or penalties could apply? This class will teach you important aspects of maintaining a safe cabin environment and will include issues concerning HAZMAT regulations both domestic and international.

Calculating SIFL
January 24, 2013 • 9:00 AM
In this introduction to personal use of business aircraft, you will learn about FAA and IRS considerations, classifying flights as business vs. personal, and how to properly calculate the fringe benefit value of non-business flights, including the Standard Industry Fair Level (SIFL) methodology.

Are Your Crews Legal & Safe to Fly a Trip?
January 24, 2013 • 9:00 AM
Working in a busy flight department can be similar to juggling multiple different-sized objects. When considering the aspects of having your crew legal and safe to fly a trip, there many factors are at play. Is your crew current in the aircraft, can your department SOP’s be followed with this flight, is the flight a Part 91, a Part 135 or a Part 125 flight? When your crew is “legal” to fly a trip, does that mean they are “safe” to fly that leg or trip? Join this discussion and discover what best practices other flight departments are using.

Beyond SIFL: Advanced Personal Use Considerations
January 24, 2013 • 1:00 PM
This presentation will focus on advanced topics related to personal use of business aircraft, mastery of which will help ensure compliance with the myriad regulations. Public-company disclosure issues, using timesharing agreements or other reimbursement mechanisms for personal use, calculating the entertainment-use disallowance, and recordkeeping requirements will be addressed in detail. Attendees of this advanced session are encouraged to bring questions relevant to their specific operation.

Weather: Theory & Practical Application
January 24, 2013 • 1:00 PM
This class will teach you how to actually apply your knowledge of weather theory. Two speakers, one a meteorologist and the other a licensed dispatcher, will tag team between weather theory and practical application of that theory. Refresh your weather knowledge and learn how to set up your office to best monitor and deal with various weather situations.

Security Threat & Risk Assessment
January 24, 2013 • 3:30 PM
Performing a comprehensive and thorough threat and risk assessment while planning a trip is critical for the safety of both your passengers and crew. Learn what to look for in an assessment and how to find a proper provider to perform the service. Additionally, a security team will provide an update on the current troubled spots around the world, the status and processes for the FAA’s revised Block Aircraft Registration Request (BARR) program, and what is expected to replace the TSA’s Large Aircraft Security Program (LASP).

Technical Writing
January 25, 2013 • 8:45 AM
Technical writing plays an important role in the functionality of a flight department. With the variety of documents (such as manuals, SOPs and checklists) and the importance of SMS, there has been a significant push to document many best practices. In many small flight departments that are unable to outsource this job, this daunting task is landing in the laps of their schedulers and dispatchers. This session will provide an overview and the resources needed to create quality technical documents that will help your flight department succeed.

Fuel Taxes
January 25, 2013 • 10:30 AM
Tax laws and regulations around the world are constantly changing. Industry experts will cover how to develop fuel-tax planning solutions, how to obtain value added tax (VAT) and energy tax refunds, the different taxes that apply to Part 91 and 135 operations, how to enroll in federal excise tax (FET) and VAT programs, how to recover retroactive fees for specific states and countries, and more.

Flight Department Resource Management
January 25, 2013 • 10:30 AM
Feeling overwhelmed? Lost your focus? How will you ever get everything done? It has been said, “You don’t have to know everything if you know people who know the things you don’t.” Join us for a practical discussion of Office Resource Management (ORM). Together we will help you evaluate your existing resources, and equip you with real tools to improve your own situational awareness, communication and decision-making. You will identify with our real-life scenarios. The session’s goal is to encourage attendees to begin asking the right questions and strategize in situations where you must read between the lines either with those you serve of those serving with you.