Business Aviation Regional Forum

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Exhibitor Information & Forms

Exhibitor Service Center

Enter the Exhibitor Service Center to register company personnel to attend the Forum.

Download the 2009 Business Aviation Regional Forum Exhibitor Prospectus (PDF, 1.01 MB)

Indoor Exhibit Space is sold out for the Dallas Regional Forum - Call (202) 783-9456 for availability

Use NBAA’s online Space Reservation System to reserve your Company’s Booth at the 2009 Regional Forums. Simply access the application for a particular Forum, enter your Company information and view a live layout of the Exhibit Space, provide your Booth preference (indoor only) and secure your space instantly with your credit card payment. You will receive an e-mail confirmation with a link to the Exhibitor Service Kit. You will be assigned a Space by NBAA upon receipt of your Application and payment.

Indoor Exhibitors

Indoor Exhibit Booths are 10 ft by 10 ft. Booths may not exceed 8 ft in height. The 2009 Booth Package includes:

  • 8-ft high blue and grey back drape
  • 3-ft high blue side rail
  • One 7-in by 44 in Booth identification sign
  • One Waste basket
  • One 6-ft or 8-ft draped table with a blue skirt (Exhibitor will receive a 6-ft table unless noted otherwise on request form included in the Exhibitor Service Kit.)
  • NEW THIS YEAR: Grey Booth carpet

Static Exhibitors

The fee for your Static Space is calculated based on 10 ft by 10 ft space increments. For example, an aircraft with a wing span of 54 ft and length of 57 ft requires a 60 ft by 60 ft space, or 36 10 ft-by-10 ft spaces. All aircraft on Static Display are required to arrive by noon on the day preceding the Forum. Aircraft will begin to depart at 4:00 pm the day of the Forum.

Ground power units and air-conditioning units can be obtained from AEM International (, who will bill you directly for these services. Order forms for these services will be included in the Exhibitor Service Kit.

New for 2009: Tents are not permitted on the Static Display at Regional Forums. Exhibitors may, however, use patio/market umbrellas next to their Aircraft.

Exhibitor Badges

Each Indoor Exhibiting Company receives five badges per 10 ft by 10 ft Booth Space purchased. Each Static Exhibitor receives one badge per 10 ft by 10 ft Space purchased, up to a maximum of 40. You may use your allotment for Company personnel.

Forum Exhibitors will also receive unlimited complimentary Attendee badges to be used for your Company’s guests. Register your badges through the Exhibitor Service Center. Badges will be mailed two weeks prior to each Forum. Any badge can be corrected or replaced on site beginning at 2:00 pm on the day prior to the event. Forum Attendees, who are not Exhibiting personnel, will register online under a different set of criteria.


Order information for Exhibitor services will be available at the time space assignments are made. You may also order your services online directly from Freeman at

Any person who attends an NBAA convention, conference, seminar or other program grants permission to NBAA, its employees and agents (collectively "NBAA") to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.