NBAA2009 Media Relations Resources for Exhibitors

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NBAA offers a variety of media-relations resources for Exhibitors at NBAA2009. Exhibitors in need of resources not listed on this page should contact Kirby Konz at NBAA at or (202) 478-7772.

NBAA Press Room

The NBAA Press Room will be located in the Orange County Convention Center, North Concourse and will open on Monday, October 19, 2009, at 8:00 am (one day before NBAA opens.)

Press Kits

NBAA provides shelf space for your press materials in the NBAA Press Room at the Orange County Convention Center on a first-come, first-served basis. You are responsible for the shipment of your press materials, as well as the maintenance of your shelf space. Please do not ship materials directly to the NBAA Press Room; instead, kindly hand deliver them on site. You may place the kits on your shelf space any time on Monday, October 19. Please remove any press materials you wish to keep by Thursday, October 22 at 3:00 pm, as those remaining in the Press Room after that time will be discarded.

Registered Press List

Exhibitors may download an automated, up-to-date list of registered press contacts. Download this file frequently to ensure that you have the most curent list.

Registered Press List (Excel)

Press Conference Scheduling

Review the current Press Conference Schedule

To schedule a Press Conference at NBAA2009, please download the Press Conference Request Form from the NBAA2009 web site and forward the completed form to Kirby Konz at NBAA at or fax (202) 862-5552. Press Conferences will be held at NBAA2009 beginning at 8:00 am on Monday, October 19. Press Conference Rooms will be in close proximity to the NBAA Press Room on the North Concourse of the Orange County Convention Center.

A final listing of Press Conference will be posted in the Press Room on October 19. Press Conferences are scheduled to provide maximum press coverage without conflicts. Exhibitors also may schedule invitation-only press events in hotels, at their Booths or at other locations, although we encourage use of official NBAA press facilities to avoid conflicting events. Please alert NBAA as to where and when your Press Conferences will be held so that we can provide proper notice to members of the Press and Attendees.

Only Exhibitors at the NBAA Annual Meeting & Convention may hold Press briefings in the NBAA Press Conference Rooms.

Press Conferences are scheduled in 45-minute time slots that begin on the hour. The last 15 minutes before the next hour are set aside to prepare for the next hour’s press Conferences. For instance, if your Press Conference is scheduled for 10:00 am, you may begin setting up at 9:45 am. Your Press Conference must end by 10:45 am so that set up can begin for Press Conferences taking place in the next hour.

Press Conference Room Set-up

NBAA will provide Press Conference Rooms arranged to seat approximately 80 people theater style. At the head of each room, a raised dais will be positioned with one skirted table, five chairs and a podium with a microphone. There will be three table microphones on the dais. A pipe-and-drape backdrop will be installed behind. In addition, the room will be equipped for audio/visual presentations including an LCD projector, monitor and screen with dress kit. Skirted tables for press kits or other information are provided at the back of the room. We do not recommend that you serve food during Press Conferences due to their brevity and because food is provided for the convenience of the Press in the NBAA Press Room throughout the day.

Press Conference Room Charges

There is a $500 fee per time slot for use of the Press Conference Rooms. This includes all audio/visuals stated above. Press Conference fees are charged upon receipt of Press Conference reservation form. All fees for Press Conferences must be paid in advance of NBAA. All accounts must be paid in full in order to maintain your Press Conference slot.

Inviting the Press

Your company is responsible for inviting the press to attend your event; however, NBAA will e-mail a list of Press Conferences to the media shortly before NBAA2009 and an updated Press Conference Schedule also will be posted in the NBAA Press Room and on the NBAA web site. NBAA maintains a database of press registered for the Show. Copies of the list (in Excel format) are available to Exhibitors upon request. Contact Kirby Konz of NBAA at with additional questions about the press database.

Press Conference Signage

Signs provided by NBAA will direct members of the press and Attendees to the NBAA Press Room and Press Conference Rooms, but not to individual events. A sign posted outside each Press Conference Room will list all Companies that have scheduled Press Conferences on a given day. In addition, an easel will be located outside each Press Conference Room should you wish to provide your own sign during your scheduled Press Conference time. The NBAA2009 logo will appear on the front of the podium. If you require any signage hung from the pipe and drape backdrop behind the dais, you must coordinate with Freeman. Information on ordering signage will be included in the Exhibitor Service Kit, scheduled for distribution in mid-May 2008.

Show Dailies

Three Convention Dailies – Show News, NBAA Convention News and Flight Evening News – are published at the NBAA Annual Meeting & Convention. Your Company may submit information to the daily show publications, which are especially appreciative of advance news because of tight scheduling during NBAA2009.

For editorial and advertising information, please contact:

Aero News Network
Editorial Contact: Jim Campbell
(863) 299-8680

Aviation International News (Publisher of NBAA Convention News and AINtv):
214 Franklin Avenue
Midland Park, NJ 07432

NBAA Convention News:
Editorial Contact: Matt Thurber
Tel: +1 (201) 444-5075
Fax: +1 (201) 444-4647
Advertising Contact: Anthony Romano
Tel: +1 (203) 798-2400
Fax: +1 (203) 798-2104

Editorial Contact: Charles Alcock
Tel: +(44) 1252-727758

Business & Commercial Aviation (B/CA) (sponsor of B/CA Show News):
54 Danbury Road, Suite 327, Ridgefield, CT, 06877

Editorial Contact: William Garvey
Tel: +1 (203) 244-5096
Advertising Contact: Mike Triunfo
Tel: +1 (212) 904-4697

B/CA Show News:
45 N. Main Street, East Hampton, CT, 06424
Editorial Contact: John Morris
Tel: +1 (860) 365-0445
Advertising Contact: Mike Triunfo
Tel: +1 (212) 904-4697

Flight (Publisher of Flight Evening News)
Quadrant House, The Quadrant Sutton
Surrey, SM2 5AS, United Kingdom

Flight Evening News:
Editorial Contact: Alan Peaford
Tel: + (44) 1375 427014
Advertising Contact: Rob Hancock
Tel: +1 (703) 836-7444

Flight International
Editorial Contact: Murdo Morrison
Tel: +44 (0) 208 652 4395
Advertising Contact: Dawn Hartwell
Tel: +44 (0) 208 652 3315

NBAA Press Inquiries

NBAA: Dan Hubbard, NBAA
Tel: (202) 783-9360

Patrick Dunne, NBAA
Tel: (202) 783-9263

Press Conferences (or other logistical information):
Kirby Konz, NBAA
Tel: (202478-7772

Any person who attends an NBAA convention, conference, seminar or other program grants permission to NBAA, its employees and agents (collectively "NBAA") to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.