Travel$ense Frequently Asked Questions

Bookmark and Share

Questions From New Users

What do I need to run Travel$ense? (System Requirements)

A standalone 32-bit Windows application, Travel$ense is designed to run under Windows 95/98/ME/XP, Windows NT 3.51 or 4 (with Service Packs) or Windows 2000.

Travel$ense will not run under Windows 7, OS/2, Windows 3.1 or Windows 3.11. Travel$ense runs best on faster Pentium computers with at least 32 MB of RAM. Additional RAM is recommended, particularly with Windows NT. A faster processor will be useful when running more complex trips (6+ legs, many passengers). The program runs only off of your hard drive and initially requires about 20 MB of free disk space to install.

While not directly used, the components of Microsoft Internet Explorer 4 or above are required to access airline data via the Internet. These components are normally present on Windows98 and Windows NT 4 installations but NOT on Windows95. Windows95 users may need to install the Internet Explorer 5 or above browser, which can be downloaded for free from www.microsoft.com.

The program has no known limitations with regard to the number of trips which can be analyzed. Trip information is stored in a Microsoft Access MDB file (in Microsoft Access97 or Access 8 format) which can be read and analyzed using Microsoft Access, Microsoft Office applications or Access-compatible database programs.

Travel$ense has been designed to be used on a 800 x 600 screen (SVGA) and will not benefit from being maximized on higher resolution screens. Travel$ense will startup ‘normalized’ centered on the screen. Although the program can be run on computers with higher screen resolutions, it will appear in a window which is inelastic, occupying only a portion of the screen.

System Requirements

  • 32-bit Windows operating system (Windows 95/98/ME/XP, NT3.51/4 or Windows 2000). Travel$ense Release 3 does not run under Windows 7, OS/2, Windows 3.1 or Windows 3.11. It may run with programs that emulate Windows95 (VirtualPC or SoftWindows95 on a PowerMac).
  • Pentium-class processor with at least 32 MB of RAM. Additional RAM is recommended, particularly with Windows NT. A faster processor will be useful when running more complex trips (6+ legs, many passengers).
  • 20 MB of free disk space to install + 10 to 15 KB per trip saved.
  • Minimum 800 x 600 screen (SVGA) resolution. Larger screen resolution is not utilized by Travel$ense.
  • An Internet connection (TCP/IP, any type via modem or network) and at least Internet Explorer 4 components installed on your PC (NT4, Windows 98 automatically complies, Windows 95 users may need to install IE 4 or 5 if not present - check Control Panel, System, first tab listing browser installed).
  • NT users: specific service packs may be required for Internet access or Print Previewing. For NT 3.51, Service Pack 3 is strongly recommended. For NT 4, Service Pack 2 is recommended.

How do I use Travel$ense?

Travel$ense analyses travel options and generates a report, unique to every trip, which is subject to management interpretation. The program does not make decisions or recommend options. If used properly, Travel$ense reports are the result of management-defined assumptions, and consequently benefits from management leadership, priorities and accountability.

Although it may be interesting to check whether or not a few specific company trips do in fact make business sense, the substantial potential of Travel$ense rests in tracking daily business travel and illustrating the value a flight department can provide to a company over time. This is accomplished by running analyses on every flight and summarizing the cumulative results of those analyses, which the program is designed to do automatically, on a monthly, quarterly, annual or any user-defined time period. Consequently, the best way to capitalize on Travel$ense is to analyze every trip for which the use of business aircraft is considered an option.

New trips should be entered prior to the start of the trip at the time the final decision to go is made - the final schedule set date - in order to obtain a valid, realistic price on comparable airline flights. However any trips you ‘missed’ can easily be run later. Travel$ense will automatically prompt you to accept a ‘time-shift’ and run a past trip using current airline data. This trip will be flagged on reports and in the database.

Travel$ense can also be used to compare business aircraft options without regard to an airline trip using its capability to compare 3 ‘business aircraft’ options, some of which may be configured as automobiles, helicopters, fractional aircraft, charter aircraft or different cost bases for a single aircraft.

Does Travel$ense generate reports?

Travel$ense has a total of 17 reports of three types. All reports can be saved in HTML, RTF and PDF formats. See also Sample Reports.

1. Individual Trip Reports

The Trip Report is an analysis, designed for management review, of the currently viewed trip. The Short Trip Report provides just the data for a trip. The Detailed Trip Report lists a large amount of data for the current trip sometimes useful for Chief Pilots or Travel$ense troubleshooting. Either of these can be run for just certain billing codes assigned to passengers on the trip or the entire trip. Additional reports are available for the trip Meetings Schedule, Airline Flights obtained and for an individual on the trip (Personal Trip Report).

2. Summary Reports

The Summary Report lists totals for all trips within a given date range by trip status. This report can be run for all trips, for trips taken by a business aircraft (column 1, 2 or 3) or for trips taken by airline, according to the trip status setting on Tab 1. It can be run for one or more billing codes across any of these trips. The report can be run for any of three business aircraft (column 1,2 or 3) versus the airline. Sorting options allow sorting ascending or descending on any of the results presented.

A Personal Summary Report lists time totals for all trips within a given date range, trip status and for a selected individual.

Both of these reports conclude with a section that calculates "nights away from home" and business days saved for either the individual or report. The former number is not directly available from the summary report and counts only trips which required additional overnight stays.

The Business Aircraft Performance Report combines the Summary Report with a large suite of statistics for a selected business aircraft, such as medians, minimums, maximums and averages

3. Other Travel$ense Reports

The Defaults Report is a printout of the estimates and assumptions Travel$ense uses to analyze trips, along with a brief description of the items involved.

The Trip Database Statistics Report shows a variety of diagnostic information about the trips you have saved, frequent travelers, trips with unusual results, etc.

The Data Profiles Report can be run for any of the 8 profiles database used within Travel$ense.

How do I get technical support?

There are several ways to get help when you have a problem.

  • First, determine that the problem you are experiencing is the result of Travel$ense, not a malfunction or misconfiguration of your computer or your Internet connection. Many problems have these issues as their root cause.
  • Use the help screens and the Travel$ense User Guide.
  • E-mail your question, including as much detail as possible, to support@nbaa.org.
  • Technical support can be obtained by calling NBAA at (202) 783-9000 (Eastern Time).