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Advance Passenger Information System (APIS)

Required APIS Data Elements for Private Aircraft

Data Elements for Notice of Departure from the United States

  • Aircraft tail number;
  • Type of Aircraft;
  • Call sign (if available);
  • CBP issued decal number (if available);
  • Place of last departure (ICAO airport code, when available);
  • Date of aircraft departure;
  • Estimated time of departure;
  • Estimated time and location of crossing U.S. border/coastline;
  • Name of intended foreign airport of first landing (ICAO airport code, when available);
  • Owner/Lessees name (if individual: last, first, and, if available, middle; business entity name if applicable);
  • Owner/Lessees street address (number and street, city, state, zip/postal code, country, telephone number, fax number, and email address);
  • Pilot/Private aircraft pilot name (last, first and, if available, middle);
  • Pilot license number;
  • Pilot street address (number and street, city, state, zip/postal code, country, telephone number, fax number, and email address);
  • Country of issuance of pilot’s license;
  • Operator name (if individual: last, first, and if available, middle; or business entity name, if applicable);
  • Operator street address (number and street, city, state, zip/postal code, country, telephone number, fax number, and email address);
  • 24-hour Emergency point of contact (e.g., broker, dispatcher, repair shop, or other third party contact, or individual who is knowledgeable about this particular flight) name (last, first, middle, if available) and phone number;
  • Aircraft color(s);
  • Complete itinerary (intended foreign airport destinations for 24 hours following departure).

Data Elements for Notice of Arrival into the United States

  • Aircraft tail number;
  • Type of Aircraft;
  • Call sign (if available);
  • CBP issued decal number (if available);
  • Place of last departure (ICAO airport code,
  • Date of aircraft arrival;
  • Estimated time of arrival;
  • Estimated time and location of crossing U.S. border/coastline;
  • Name of intended U.S. airport of first landing (as listed in §122.24 if applicable, unless an exemption has been granted under §122.25, or the aircraft was inspected by CBP Officers in the U.S. Virgin Islands)
  • Owner/Lessees name (if individual: last, first, and, if available, middle; or business entity name, if applicable);
  • Owner/Lessees address (number and street, city, state, zip/postal code, country, telephone number, fax number, and email address);
  • Pilot/Private aircraft pilot name (last, first, middle, if available);
  • Pilot license number;
  • Pilot street address (number and street, city, state, zip/postal code, country, telephone number, fax number, and email address);
  • Country of issuance of pilot’s license;
  • Operator name (for individuals: last, first, and if available, middle; or business entity name, if applicable);
  • Operator street address (number and street, city, state, zip code, country, telephone number, fax number, and email address);
  • Aircraft color(s);
  • Complete Itinerary (foreign airports landed at within past 24 hours prior to landing in United States); and
  • 24-hour Emergency point of contact (e.g., broker, dispatcher, repair shop, or other third party contact or individual who is knowledgeable about this particular flight) name (first, last, middle, if available) and phone number.

Data Elements for the Passenger Manifest (for arriving and departing aircraft)

  • Full name (last, first, and, if available, middle);
  • Date of birth;
  • Gender (F=female; M=male);
  • Citizenship;
  • Country of residence;
  • Status on board the aircraft;
  • DHS-Approved travel document type (e.g. passport; alien registration card, etc.)
  • DHS-Approved travel document number, if a DHS-approved travel document is required;
  • DHS-Approved travel document country of issuance; if a DHS-approved travel document is required;
  • DHS-Approved travel document expiration date, where applicable;
  • Alien registration number, where applicable;
  • Address while in the United States (number and street, city, state, and zip code).