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Exhibitor Rules & Regulations
As an exhibitor at Maintenance Management Conference, you must agree to the exhibitor contract terms, conditions, rules & regulations and all terms in the exhibit space contract/application and exhibitor service kit.
The exhibitor lottery deadline is Friday, January 31, 2014. Early response will guarantee your company the best available exhibit space. Submit your exhibitor application today.
Note: All exhibitors at MMC2014 must be Members of NBAA, current on all accounts with NBAA and paid in full for exhibit space in order for space at the Tampa Convention Center to be assigned.
Rules and Regulations
Types of Exhibits
Exhibits will be limited to products and services directly involved with the maintenance of business aircraft. NBAA reserves the right to deny space to any company whose products and/or services are not appropriate to business aviation.
142 exhibit spaces are available, each consisting of one 10-ft by 10-ft space. All display material and demonstrations must be confined within the limits of the exhibitor’s purchased space. Exhibits must not project beyond the allotted space. Exhibits may not exceed the 8-foot high drape. Normal aisle traffic cannot be interfered with at any time. NBAA reserves the right to modify the floor plan to increase the number of booths available to exhibitors should the planned 142 booth spaces sell-out.
There are a limited number of static display spaces outside right in front of the Tampa Convention Center. These spaces are an ideal location to showcase fuel trucks, tugs, safety equipment, mobile service centers, and other exhibits that will not fit into an indoor 10-ft by 10-ft space.
Be assured that NBAA makes every effort to accommodate each applicant’s preferred location. Space is assigned randomly by lottery drawing if the application is received in full by the lottery deadline. However, if all booth choices indicated by the applicant have been allocated, NBAA will assign the best available space. Please consider that there are over 100 exhibitors requesting exhibit space. All exhibit applications must be accompanied by payment in full and are non-refundable. Each exhibitor is permitted one 10–ft by 10-ft booth space. If a company holds multiple active memberships with NBAA, they may purchase booths for each membership they hold. A company holding multiple memberships and requesting multiple booths may request that these booths be located next to each other. This does not mean that the booths may be linked together. The dividing pipe and drape between the two booths must remain in place and booth structures may not extend from one booth to the next. Each booth must remain separate from the booth next to it.
By signing the NBAA application/contract for exhibit space, the exhibitor agrees to abide by all rules and regulations as interpreted by NBAA. In fairness to all participants, exhibitors found in violation of NBAA rules and regulations will be required to make necessary changes on site at the exhibitor’s expense. If satisfactory changes cannot be made, NBAA reserves the right to terminate any and all rights to the exhibit space, and the exhibitor will forfeit all fees paid. Violating exhibitors will be ineligible for the priority-one or priority-two lotteries in 2015.
Priority for Space Assignment
Priority-One exhibitors are those companies who have exhibited at the NBAA MMC for 3 or more years or are a sponsor of $5,000 or more, and whose applications and payments are received by January 31, 2014. Space assignments for priority-one exhibitors will be determined by lottery drawing.
Priority-Two exhibitors are those companies who have exhibited at the NBAA MMC less than three years, and whose applications and payments are received by January 31, 2014. Space assignments for priority-two exhibitors will be determined by lottery drawing.
Priority-Three exhibitors are those companies whose applications and payments are received after the January 31 deadline. Priority-three exhibitors will be placed once priority-one and two exhibitors have been assigned, space permitting. Priority-three exhibitors will be placed in the order in which their applications are received.
Booth Space Confirmation
Priority-one and two exhibitors will be notified of booth placement no later than February 28, 2014.
Exhibit Hall Colors
The 2014 conference colors are blue and grey, with grey carpet in the exhibit spaces, tuxedo carpet in the aisles and blue and grey draping.
Each 10-ft by 10-ft booth includes:
- 8-ft high back drape (blue and grey)
- 3-ft high side rail (blue)
- One 6-ft or 8-ft long draped table (grey)
- One wastebasket
- Two plastic chairs
- One 7-in by 44-in one-line booth identification sign with company name and booth number
- One 10-ft by 10-ft carpet (grey)
- Basic electrical package, which includes a 500-watt outlet
- One conference registration for standard booths; two conference registrations for premium booths
2014 Booth Prices
$1,800 for a Standard 10-ft by 10-ft Booth Space
These booths are shown in white on the floor plan and include one free registration badge with your space (a $395 value).
$2,650 for a Premium 10-ft by 10-ft Booth Space
These booths are shown in gray on the floor plan and include two free registration badges with your booth space (a $790 value).
NBAA has a long-standing policy of no refunds for cancellations at any time for exhibits. Due to the increasing demand for booth space at the MMC, exhibitors must pay in full in order to retain exhibit space. If NBAA does not receive complete payment by the stated deadlines, NBAA must assume that the exhibitor has canceled the space.
Official Service Contractors
To ensure the orderly and efficient installation, operation and removal of displays and to eliminate confusion, NBAA Management has designated Freeman and other firms (listed in the Exhibitor Service Kit to be distributed in mid-March) as official service contractors. NBAA Management holds these firms responsible for quality service and fair prices and will intercede on behalf of exhibitors in the event of faulty work or unfair charges. NBAA Management encourages all exhibitors to place orders with these firms unless a permanent arrangement has been established with a display house or outside contractor to set up and dismantle exhibits.
Installing & Dismantling Exhibits
Monday, April 21 5:00 p.m. – 7:00 p.m.
Tuesday, April 22 7:00 a.m. – 11:00 a.m.
All exhibitors must be set and in place by 11:00 a.m. on Tuesday, April 22 to be ready for lunch in the exhibit hall. If exhibit space in the Tampa Convention Center is not occupied by 11:00 a.m. on Tuesday, April 22, NBAA will consider it canceled by the exhibitor and will use such space as it deems appropriate. This rule must be strictly enforced, as lateness in setting up jeopardizes the opening of exhibits. If additional time is required for set up, contact NBAA’s Dina Green at email@example.com or (202) 783-9357.
Thursday, April 24 1:30 p.m. – 5:00 p.m.
Exhibits must not be dismantled prior to 1:30 p.m. on Thursday, April 24. Exhibitors found in violation of this rule will be ineligible for the lottery for MMC2015.
One conference registration is included with the standard booth price and two conference registrations are included with the premium spaces. Additional exhibitor badges are available for $395 per badge. Conference registration includes entrance to all scheduled educational sessions, continental breakfasts, lunches, morning and afternoon energy breaks, the Tuesday evening welcome reception and the Wednesday evening networking off-site event. Once booth space is confirmed, exhibitors will be sent information on registering exhibit booth personnel online.
Any person who attends an NBAA convention, conference, seminar or other program grants permission to NBAA, its employees and agents (collectively "NBAA") to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.