Business Aviation Regional Forums - Exhibitor Information

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Exhibitor Information and Forms

View the 2009 Business Aviation Regional Forum Exhibitor Prospectus (PDF, 1 MB)

NBAA Business Aviation Regional Forums bring current and prospective Business Aircraft Owners, Operators, Manufacturers, Customers and other industry personnel together for a one-day event at the best airports and FBOs in the nation. These day-long learning and networking experiences are designed to provide local business leaders and prospective aircraft operators with an introduction to business aviation and how it can help their companies grow, and to meet the needs of the regional business aviation community by providing Information Sessions, Static Displays of Aircraft and Exhibits all in one location.

And, because the Forums are hosted in locations across the country annually, Exhibitors and Attendees can meet with sales prospects and colleagues to share ideas relative to Business Aviation in their particular geographic regions. Let NBAA help you meet your business objectives on a regional basis. Plan now to attend the 2009 NBAA Business Aviation Regional Forums.

RESERVE YOUR FORUMS EXHIBIT SPACE ONLINE

Use NBAA’s online Space Reservation System to reserve your company’s booth at the 2009 Regional Forums. Simply access the application for a particular Forum, enter your company information and view a live layout of the Exhibit Space, provide your Booth preference (indoor only) and secure your space instantly with your credit card payment. You will receive an e-mail confirmation with a link to the Exhibitor Service Kit. You will be assigned a Space by NBAA upon receipt of your Application and payment.

INDOOR EXHIBITORS

Indoor Exhibit Booths are 10 ft by 10 ft. Booths may not exceed 8 ft in height. The 2009 Booth Package includes:

  • 8-ft high blue and grey back drape
  • 3-ft high blue side rail
  • One 7-in by 44 in Booth identification sign
  • One Waste basket
  • One 6-ft or 8-ft draped table with a blue skirt (Exhibitor will receive a 6-ft table unless noted otherwise on request form included in the Exhibitor Service Kit.)
  • NEW THIS YEAR: Grey Booth carpet

STATIC EXHIBITORS

The fee for your Static Space is calculated based on 10 ft by 10 ft space increments. For example, an aircraft with a wing span of 54 ft and length of 57 ft requires a 60 ft by 60 ft space, or 36 10 ft-by-10 ft spaces. All aircraft on Static Display are required to arrive by noon on the day preceding the Forum. Aircraft will begin to depart at 4:00 pm the day of the Forum.

Ground power units and air-conditioning units can be obtained from AEM International (www.aeminternational.com), who will bill you directly for these services. Order forms for these services will be included in the Exhibitor Service Kit.

New for 2009: Tents are not permitted on the Static Display at Regional Forums. Exhibitors may, however, use patio/market umbrellas next to their Aircraft.

EXHIBITOR BADGES

Each Indoor Exhibiting Company receives five badges per 10 ft by 10 ft Booth Space purchased. Each Static Exhibitor receives one badge per 10 ft by 10 ft Space purchased, up to a maximum of 40. You may use your allotment for Company personnel.

Forum Exhibitors will also receive unlimited complimentary Attendee badges to be used for your Company’s guests. The Booth confirmation letter will include a link to register your Company’s Attendees online. Badges will be mailed two weeks prior to each Forum. Any badge can be corrected or replaced on site beginning at 2:00 pm on the day prior to the event. Forum Attendees, who are not Exhibiting personnel, will register online under a different set of criteria; detailed information will be available on our web site.

EXHIBITOR SERVICE KIT

Order information for Exhibitor services will be available at the time space assignments are made. You may also order your services online directly from Freeman at www.myfreemanonline.com.

HOTELS

Group-rate options and information will be posted on the Forums web site months prior to each event date.

RENTAL CARS

Save an additional 10% through Enterprise Rent A Car. Whether you’re at home or away, at a general aviation or commercial airport, Enterprise has the right car, truck, van or SUV to meet your needs. With Enterprise, you will enjoy great savings on more than 550,000 vehicles. Plus, their rates at airports are up to 20% lower than other rental car companies. And with more than 5,500 neighborhood and airport locations, there’s sure to one near you. To take advantage of this great offer, book through www.enterprise.com and use the special NBAA discount number NA16100.

MAILING LIST

Please help us provide you with NBAA Regional Forums information. If you are receiving multiple copies of our marketing materials, if we do not have the correct address on file for you or if you no longer with to receive Regional Forums materials, please send us the address panel with corrections noted via mail or by fax to (202) 862-5552, and we will update our records. We don’t want you to miss out on valuable Regional Forums information.

Any person who attends an NBAA convention, conference, seminar or other program grants permission to NBAA, its employees and agents (collectively "NBAA") to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.