NBAA2013 Exhibitor Information

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NBAA2013 - General Information

Exhibitor General Information

The following rules that apply to all exhibiting companies to ensure that NBAA2013 is a successful event for all participants. Additional rules apply to Las Vegas Convention Center Exhibits and the Static Display of Aircraft at Henderson Executive Airport.

NBAA2013 Company Profiles – Show Guide & Directory of Exhibiting Companies, Online Exhibitor Directory & NBAA Mobile App

The NBAA2013 Show Guide & Directory of Exhibiting Companies, the online Exhibitor Directory and the NBAA2013 Mobile App contain pertinent information relative to exhibits, education Sessions, social gatherings, shuttle bus service and other events at NBAA2013. Exhibitors are provided one complimentary company profile per exhibit application received. Exhibitors appear in alphabetical order in both the Show Guide, the online Exhibitor Directory and on the mobile app, along with their booth numbers, company address, phone and fax numbers, web and email addresses and a 50-word description of the company's products or services, as well as a maximum of five Buyers Guide categories per Exhibitor. Exhibiting companies will be sent log-in information to access the Exhibitor Service Center to update their company profiles online.

Please keep in mind:

  • Exhibitors receive one complimentary company profile per exhibit application received.
  • The official name of the on-site publication for NBAA2013 is the NBAA 2013 Show Guide & Directory of Exhibiting Companies. Publications with other names (i.e.; Expo Guide or Fair Guide) are not authorized for NBAA2013 by NBAA.
  • Exhibiting companies and co-exhibiting companies must be NBAA Members in good standing (i.e., paid in full for all accounts with NBAA) in order to have their company profiles appear online, in the NBAA2013 Mobile App and in the print edition of the NBAA2013 Show Guide.
  • Additional company profiles are available at a cost of $350 each. Download the NBAA2013 Additional Company Profile Request Form.
  • Each exhibiting company and co-exhibiting company will have separate login credentials for their company profiles. Exhibitors are responsible for entering and reviewing their company profiles online by August 23, 2013. Login to the Exhibitor Service Center now.
  • High visibility advertising opportunities are available in the NBAA2013 Show Guide & Directory of Exhibiting Companies, the online Exhibitor Directory and the NBAA2013 Mobile App. Learn more about NBAA2013 advertising.

Dress Code

Due to the professional nature of the business aviation industry, dress for NBAA2013 is business attire. Please note that this applies to all Attendees and Exhibitors, as well as to all personnel working on behalf of Exhibitors in their booths.

Exhibitor Literature Showcase

As a service to Exhibitors, NBAA2013 will feature the NBAA Exhibitor Literature Showcase, where Exhibitors may display advertising materials that do not fit the criteria for Publications Bins. The Literature Showcase will be located at the Las Vegas Convention Center, and will be available for Exhibitors' advertising material, including promotional brochures and pamphlets only. Periodical publications are not permitted and will be discarded by NBAA with no refunds. NBAA will provide an attendant to receive shipments, stock and maintain the Literature Showcase and to oversee general inquiries and leads. Literature pockets are available for $345 each and a limited number of header panels are available for $585 each.

All companies must submit a sample of their material with their completed Application and payment in full to NBAA’s Margie Morgan at [email protected].

Exhibitor Service Desk

NBAA provides designated areas at both the Las Vegas Convention Center and Henderson Executive Airport where Exhibitors can find support from NBAA2013 preferred and exclusive service suppliers for additional services ordered for their Exhibits. This includes services such as electricity, rigging, furniture, catering and audio-visual equipment.

The Exhibitor Service Desk at the Las Vegas Convention Center will be open during the following hours:

Wednesday, October 16
8:00 a.m. – 5:00 p.m.
Thursday, October 17
8:00 a.m. – 5:00 p.m.
Friday, October 18
8:00 a.m. – 5:00 p.m.
Saturday, October 19
8:00 a.m. – 5:00 p.m.
Sunday, October 20
8:00 a.m. – 5:00 p.m.
Monday, October 21
8:00 a.m. – 7:00 p.m.
Tuesday, October 22
7:00 a.m. – 6:00 p.m.
Wednesday, October 23
8:00 a.m. – 6:00 p.m.
Thursday, October 24
8:00 a.m. – 10:00 p.m.
Friday, October 25
8:00 a.m. – 5:00 p.m.
Saturday, October 26
8:00 a.m. – 5:00 p.m.
Sunday, October 27
8:00 a.m. – 12:00 p.m.

The Exhibitor Service Desk at the Static Display at Henderson Executive Airport will be open during the following hours:

Monday, October 21
8:00 a.m. – 7:00 p.m.
Tuesday, October 22
8:00 a.m. – 5:00 p.m.
Wednesday, October 23
8:00 a.m. – 11:00 p.m.
Thursday, October 24
8:00 a.m. – 5:00 p.m.
Friday, October 25
8:00 a.m. – 5:00 p.m.
Saturday, October 26
8:00 a.m. – 12:00 noon

Exhibitor Service Kit

An Exhibitor Service Kit for both indoor exhibits and the Static Display of Aircraft will be available to all Exhibitors who are paid in full by mid-July 2013. Order forms for the following services will be included in the Kit:

Transportation, Freight Handling and Storage Insurance
Telecommunications Audio-Visual Equipment
Internet Access Electricity
Water Supply Compressed Air
Rigging I&D Labor
Booth Cleaning Graphics
Furniture Carpeting
Catering Photography

Mailing List

Please help us to continue to provide you with NBAA2013 information. If we do not have the correct address on file for you, if you are receiving multiple copies of our marketing materials or if you no longer wish to receive NBAA2013 materials, please send the address panel with corrections noted to:

NBAA
Attn: Maureen Cameron
1299 Pennsylvania Avenue, NW
Suite 550
Washington, DC, 20004

or via email to [email protected]

or via fax to (202) 862-5552.

Meeting Rooms

NBAA provides meeting rooms at the Las Vegas Convention Center at a nominal charge and on a first-come, first-served basis for Exhibitors requiring additional meeting space during show days. Any charges for audio/visual or catering are the responsibility of the Exhibitor. Please note that NBAA is not responsible for providing signage or promotion of meeting.

NBAA2013 Meeting Room Request Form

For more information on meeting rooms, contact NBAA’s Chris Cherkis at (202) 478-7779 or [email protected].

Music

NBAA has entered into licensing agreements with the American Society of Composers, Authors and Publishers (ASCAP) and Broadcast Music, Inc. (BMI) and will pay their fees, based on attendance, to allow the use of copyrighted, recorded music throughout the Las Vegas Convention Center and Static Display at Henderson Executive Airport. Please note that live music is not included in our licensing agreements. If an Exhibitor plans to use live music, they must be licensed by ASCAP and/or BMI, and the Exhibitor must send supporting documentation to NBAA.

Pets

For insurance reasons and to maintain the professional appearance of NBAA2013, please be advised that no pets, with the exception of service animals, will be permitted in the Las Vegas Convention Center exhibit hall or on the Static Display of Aircraft.

Photography

Any person who attends an NBAA event grants permission to NBAA, its employees and agents to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.

Publication Bins

As a service to Exhibitors and Publishers of trade magazines, NBAA offers an area of bins to display publications at the Las Vegas Convention Center and at the Static Display. Publication bins will be available for periodical publications only. Advertising material, including promotional brochures and pamphlets, is not permitted and will be discarded by NBAA with no refunds. NBAA provides an attendant to receive shipments, and to stock and maintain the Publication Bins. Exhibitors and Publishers may purchase Bins at a cost of $725 per Bin. All companies must submit samples of their publications to NBAA's Maureen Cameron for review before bins are reserved. Shipping information will be available in the Exhibitor Service Kit.

Download the NBAA2013 Publications Bins Reservation Request Form

Exhibit Contacts

Las Vegas Convention Center Exhibits

Linda Peters
Vice President, Exhibits
Tel: (202) 783-9368
Email: [email protected]

Margie Morgan
Manager, Exhibits
Tel: (202) 783-9369
Email: [email protected]

Julia Oden
Coordinator, Exhibits
Tel: (202) 783-9257
Email: joden@nbaa.[email protected]

Static Display of Aircraft

Joe Hart
Director, Static Displays
Tel: (202) 783-9456
Email: [email protected]

Tyler Harper
Manager, Static Displays
Tel: (202) 783 9258
Email: [email protected]

Any person who attends an NBAA convention, conference, seminar or other program grants permission to NBAA, its employees and agents (collectively "NBAA") to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of NBAA, including advertisements for NBAA and its programs.

Conference Sponsors:

NBAA wishes to thank its generous sponsors for supporting
NBAA's 2013 Business Aviation Convention & Exhibition.

Short Hills
Wall Street Journal


Additional sponsorship opportunities are available.
Please contact NBAA via [email protected] to learn more.